ChatGPT for Wedding Planners
20 Prompts That Write Your Emails, Captions & Proposals

Write a warm, professional email responding to a wedding planning inquiry. The couple is [couple name], their wedding date is [date], and they found me through [Instagram/referral/Google]. They're interested in [full planning/day-of coordination/partial planning]. Make it personal and excited but not over-the-top. End with an invitation to book a 30-minute discovery call and include this link: [link]. Keep it under 150 words.

Write a follow-up email after a discovery call with a prospective wedding couple. We discussed: [key points from the call, e.g., garden ceremony at The Grand Hotel, 120 guests, blush and sage palette, June 2027]. Include: a recap of what we discussed, a next step (proposal or contract), and a warm personal closing. Keep it conversational and under 200 words.

Help me write a professional, empathetic email to a wedding client. The situation is: [describe the problem, e.g., the venue just changed our ceremony start time 3 weeks before the wedding]. The email should: acknowledge the client's concern, explain what I'm doing to fix it, and reassure them without overpromising. Keep the tone calm, confident, and warm. Under 200 words.

Write the introduction section of a wedding planning proposal for [Couple Name]. Their wedding vision: [describe in 2–3 sentences, e.g., "intimate garden ceremony with an emphasis on wildflowers, linen textures, and a very 'us' day that doesn't feel traditional"]. My business name is [Your Business], and I specialise in [your niche]. The intro should feel personal, show that I listened, and position our services as the obvious choice. 150–200 words.

Write a warm, short anniversary email to send to a past wedding couple on their 1-year anniversary. Mention that I loved being part of their day. Include a subtle referral ask, something like "if any of your friends are engaged, we'd love to be introduced." Sign off warmly. Keep it under 100 words, it should feel like a message from a friend, not a marketing email.

Write a professional introduction email to a [vendor type, e.g., florist] I'll be coordinating with for [couple]'s wedding on [date] at [venue]. Introduce me as the wedding planner, express enthusiasm for working together, and request: [what you need, e.g., their timeline for setup, point of contact on the day, and invoice confirmation]. Keep it warm and efficient. Under 150 words.

Write a concise, professional email asking a vendor to confirm their details for an upcoming wedding. Wedding: [Couple Name], [Date], [Venue]. I need confirmation of: [list 3–4 specific items, e.g., "arrival time, number of staff on the day, final invoice balance, and delivery address for rentals"]. Set a reply deadline of [date]. Friendly but clear about the deadline.

Help me write a professional email to a vendor regarding an issue. The issue: [describe clearly, e.g., "they delivered the wrong floral colour palette on the wedding day despite our email confirmation from 3 weeks prior"]. The tone should be: firm but not aggressive, focused on resolution, and professional since we may work together again. I want to request: [what you want, e.g., a partial refund or acknowledgment]. Under 200 words.

Write a warm, genuine thank-you email to a [vendor type, e.g., photographer] who referred a new couple to my wedding planning business. The couple is [name] and their wedding is [date/brief description]. Make the email feel personal and sincere, I want this vendor to know I value our relationship. Include a subtle reciprocal offer: mention I'll continue to recommend them to my couples when appropriate.

Write a clear, organised day-of briefing email to send to all vendors for [Couple Name]'s wedding on [date]. Include: venue address [address], parking details [details], my contact number [number], the condensed timeline [paste your timeline here], and a note that all vendor deliveries should use the [entrance name] entrance. The tone should be calm, organised, and confident, this email sets the tone for the whole day.

Write an Instagram caption for a wedding highlight post. The wedding: [brief description, e.g., "an intimate garden ceremony at Rosewood Estate, 60 guests, blush and terracotta palette, outdoor dinner under string lights"]. The photo shows: [describe the image]. My brand tone is [warm/romantic/editorial]. Include 1 sentence about my planning role. End with a subtle CTA. Include 8–10 relevant hashtags.

Write an Instagram caption for a behind-the-scenes photo of [describe the scene, e.g., "me doing a venue walkthrough with a couple 6 weeks before their wedding"]. Make it relatable and warm, show the human side of wedding planning without making it sound stressful. Reference that this is the kind of detail work that makes the day smooth. Include 5–6 hashtags. Max 150 words.

Write content for a 6-slide Instagram carousel post for engaged couples. Topic: [e.g., "5 questions to ask your wedding venue before signing a contract"]. Format: Slide 1 = hook headline, Slides 2–6 = one tip each (2–3 sentences), Slide 7 = CTA to follow or DM. My tone: knowledgeable but approachable, I want engaged couples to feel informed, not overwhelmed.

Write an Instagram caption to accompany a client testimonial. The review: [paste their exact review text]. The wedding: [brief description]. I want to: thank the couple, let the review speak for itself, and end with a CTA for enquiries. Keep the caption under 100 words, the review should be the star. Include 5 hashtags.

Write a short, exciting Instagram post announcing that I have [X] dates available for [year] weddings. My style: [describe, e.g., intimate garden weddings, elopements, full-service luxury planning]. Create a sense of warmth and excitement, not urgency or scarcity pressure. End with an invitation to DM or enquire. Under 100 words. Include 6 hashtags.

Write a blog post featuring a real wedding I planned. Wedding details: [couple name, date, venue, style, standout moments]. Structure it as: introduction (set the scene), planning story (challenges we overcame + details that made it special), vendor credits list, advice for couples planning something similar. Length: 600–800 words. Friendly, editorial tone. Write it as if I (the planner) am narrating.

Create a detailed outline for an SEO blog post targeting the keyword "[your target keyword, e.g., 'wedding planner Austin TX']". Include: an H1 title, intro paragraph angle, 5–6 main section headings (H2) with 2–3 sub-points each, an FAQ section with 3 questions, and a CTA section. The target reader is an engaged couple early in their planning who hasn't decided whether to hire a planner yet.

Rewrite my wedding planning business About page. Current version: [paste your existing text]. Make it: warmer and more personal, focused on the couple's experience (not just my credentials), include my planning philosophy in 1–2 sentences, mention [how many weddings you've planned or years in business], and end with an invitation to work together. Keep it conversational and under 300 words.

Write 8 FAQ questions and answers for a wedding planner website. Cover: what's included in full planning vs. day-of coordination, how far in advance to book, how many weddings I take on per year, what happens if I get sick on the wedding day, how I work with other vendors, my pricing range, and any two questions that couples frequently ask [add yours here]. Answers should be 2–4 sentences each, warm and reassuring.

Write a response to a Google review from a past wedding couple. Their review: [paste the review text]. My response should: thank them by name, reference something specific from their wedding, express genuine gratitude, and invite their friends who are planning weddings to reach out. Keep it under 80 words, professional, warm, and personal. Don't sound like a robot or a PR team.